Check-In inventory
Create your own Check-In inventory and schedule of condition
InventoryKit is a guided, self-service way for independent landlords in England to record what is in a property and what condition it is in before a tenancy starts. You keep control of your evidence, then finish with a professionally formatted PDF report.
Creating, editing and previewing are free. You pay £55 only to download the final PDF.
What a Check-In inventory is
An inventory lists what is in a property: the fixtures, fittings and furnishings. A schedule of condition records the state the property is in, including any existing damage or wear. Landlords often combine the two in one document, which is how the NRLA describes them.
An InventoryKit Check-In report is that single combined document. Each item has a description, a condition rating, a cleanliness rating, notes and photos, alongside the property's meters, keys and alarms. It is made at the start of a tenancy, so that you and your tenant have the same record to refer back to.
Is InventoryKit right for you?
A good fit if you
- let a property in England and manage it yourself
- want to do the check-in inspection yourself, rather than book an inventory clerk
- want a clear, guided structure instead of a blank document
- want your photos, notes, meters, keys and alarms kept together
Not the right tool if you
- want a professional to carry out the inspection for you
- need tenants to sign inside the app, because InventoryKit does not collect tenant signatures
- want InventoryKit to decide who is responsible for damage, because it records your observations and makes no such finding
- are looking for a full property management suite
What you do and what InventoryKit does
You
- visit the property and inspect each room and item
- choose the condition and cleanliness ratings and write the notes
- take the photos and attach them to what they show
- read the meters, list the keys and test the alarms
- share the finished PDF with your tenant yourself, in whatever way you choose
InventoryKit
- sets out the rooms and items and keeps your progress
- uses the same rating scales throughout and explains them in the report
- keeps each photo attached to its item, meter, key or alarm
- shows what is missing before you issue the report
- saves each finished report as a fixed version and keeps the original if you later correct it
- produces the final PDF
What the finished report contains
A professionally formatted PDF made from your own entries.
Property and report details
The address, inspection date, who created the report and the tenancy details you supplied.
A summary by room, then every item
Condition, cleanliness and notes for each item, with photos beside the item they show.
Meters, keys and alarms
Meter readings, the keys and access items, and the alarms with what you did and found when you tested them.
Your confirmation and any limits
Your own confirmation of the report, who attended, and anything you could not inspect.
An evidence library
Every photo again, uncropped, one to a page.
How much does a landlord-made inventory count for?
No inventory guarantees the outcome of a deposit dispute. Here is what the deposit schemes and the NRLA say makes one more useful.
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Detail and photographs
The Deposit Protection Service says dated photographs matter, particularly when a report is not independently prepared. mydeposits advises specific, objective descriptions rather than vague wording.
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The tenant's chance to review
mydeposits advises giving tenants a real opportunity to review the inventory and suggest amendments, and keeping proof that you did.
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Signatures and independence
The Deposit Protection Service says a landlord-prepared report that is unsigned and has no photographs is unlikely to carry much weight, and, on its check-out page, that evidence prepared by a third party such as a professional inventory clerk is usually strongest.
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What InventoryKit does and doesn't do
It helps you be thorough and keeps a dated record of what you shared and what you were told. It does not collect tenant signatures, contact your tenant, or treat a missing reply as agreement. It is not legal advice.
Scheme guidance is theirs, not InventoryKit's, and it changes. Our guide to creating an inventory lists each source with its date.
What it costs
£55 per completed Check-In Inventory report. No VAT is charged.
There is no subscription. Creating, editing and previewing are free. You pay once, when you finish the report, to unlock the final PDF. One purchase covers legitimate later corrections to that report. Read the pricing details.
Prepare well
Two independent guides, useful whether or not you use InventoryKit.
- Property inventory checklist
What to look at and record in every room.
- How to create a property inventory
Preparation, wording, photographs, meters, keys, alarms and the tenant's review.
Start your Check-In inventory
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